In most cases, the job begins months before the show, when the concert producer makes contact with the artist(s) and their management teams. The producer aims to suss out critical information for the show: additional equipment requirements (like amplifiers, microphones, lights, or instruments); the artist's needs relating to backstage setup, catering, and hospitality; the timetable for the day of the event; and any other pertinent information. Based on this info, the producer crafts a comprehensive budget and timeline for the show. Then, when the time comes, the producer puts the plan into action: hiring personnel including stagehands, mix engineers, sound system engineers, lighting techs, event staff, and security; organizing catering and lodgings; negotiating with outside vendors and other contractors; and, if necessary, overseeing the construction of production elements like set, costumes, sound systems, and lighting plots. Everything needs to be ready for the day of the show, and there's rarely time to spare.
